The history and profile of Plateau AIDS Control Agency

PLATEAU AIDS CONTROL AGENCY (PLACA)

BACKGROUND

In line with the provision of Nigerian Federal Government policy direction on HIV/AIDS response, the Plateau State government adopted the National Policy on HIV/AIDS and effected the transformation of Plateau State Action Committee on AIDS to Plateau AIDS Control Agency on 3^rd April, 2007.

This became necessary to provide a statutory Agency via the establishment edict, 2006 of the fifth Plateau State House of Assembly that will coordinate a multi- sectoral response to HIV/AIDS epidemic in the state. the Plateau AIDS Control Agency (PLACA) coordinate HIV/AIDS response through collaboration with stakeholders in implementing HIV/AIDS services from within the Public Sector (Government MDAs and Local Government Authorities), the Civil Society Organization (CSOs), the Organized Private Sector (OPS), and Development/ Donor implementing Partners that are local or international.

VISION

The vision of Plateau AIDS Control Agency is the mitigation of the impact of HIV and AIDS in Plateau State through a community owned and driven intervention at sustainable levels.

MISION

Plateau AIDS Control Agency seeks to provide the most comprehensive and effective HIV and AIDS intervention program for Plateau. This will be achieved through the mandate of PLACA which are;

a.      To design and implement Plateau State plan of action for the prevention and control of HIV and AIDS;

b.      To design and prosecute an intense multi- sectoral approach to HIV/AIDS prevention control;

c.       To provide technical support in planning, implementation and management of HIV and AIDS to the Public Sector, the Civil Society Organization and )rganized Private Sector;

d.      Coordinate an Annual Sentinel Surveillance on HIV/AIDS and promote operational research on intervention strategies;

e.      Encourage multi- disciplinary collaboration and networking among all stakeholders;

f.        Capacity building of personnel involved in the control and prevention of HIV/AIDS at all levels.

THE OBJECTIVES OF PLACA:

The Agency was established to provide an enabling environment;

a.      To provide a non bureaucratic and un- interrupted platform for partnership between Government, Civil Society Organizations, the Organized Private Sector and Development /Donor Partners with a view to promote intense multi-sectoral approach to HIV and AIDS response;

b.      To provide a coordinated leadership to HIV and AIDS programmes, and activities by development and implementing Agencies;

c.       To mobilize resources for HIV and AIDS and allocate same for Plateau implementing Partners in the State.

THE EVOLUTION OF PLACA.

Following the first reported case of HIV in Nigeria in 1986, the then government of Nigeria constituted an ad-hoc committee; the National Expert Advisory Committee on AIDS (NEACA) in 1987 to contend the disease. This committee led to the establishment of the National AIDS and STDs Control Programme (NASCP) under the Federal Ministry of Health to coordinate all HIV and AIDS activities. The states versions of NASCP were also established including Plateau State AIDS and STDs Control Programme (SASCP) under the State Ministry of Health to coordinate all HIV and AIDS activities in Plateau State.

The NASCP and their states counterpart (SASCPs) however could not adequately contend the HIV epidemic. Some of the reasons for the failure to contend the HIV epidemic included; NASCP and State SASCPs laid emphasis on clinical response to HIV and AIDS which was limited to Health Sector (Uni-sectoral approach). This uni-sectoral approach had little impact on the scourge of HIV & AIDS in Nigeria as it left the out the impact of HIV on dvt of the nation which the multi-sectoral approach seeks to address. Theother reasons for the failure to contend the HIV epidemic were; the low literacy level of Nigerians, limited access to health services and the country was under a military junta with initial attitude of government and indeed the general population being that of denial to the existence of the HIV disease.

The advent of democratic rule in 1999 brought a significant change in the attitude of the Nigerian government to HIV epidemic and also marked the beginning of stronger political will both at the national and sub- national levels to HIV& AIDS epidemics. The Presidential Committee on AIDS (PCA) was established and directed the development of HIV and AIDS Emergency Action PLAN (HEAP) in 2001. The mandate to coordinate HEAP was given to the National Action Committee on AIDS (NACA) at the national level and the state Action Committee on AIDS (SACA) at the State level. Plateau SACA heralded a multi- sectoral approach to HIV and AIDS response in Plateau through collaboration with Civil Society Organization, Organized Private Sector, and the Public Sector.

In June 2001, the United Nations General Assembly Special Session on HIV and AIDS (UNGASS) comprising 189 member countries including Nigeria adopted a declaration of commitment on HIV and AIDS. The declaration reflected global consensus on a comprehensive framework to achieve the MDG number 6.

Nigeria effected her commitment on HIV and AIDS response by establishing more sustainable institutions that are statutory at the national and sub- national levels via Act of their various parliaments. This led to the emergence of the National Agency for the Control AIDS (NACA) and the State Agencies for the control of AIDS to include Plateau AIDS Control Agency (PLACA) with budget lines to sustain funds voted for HIV and AIDS response.

 PLATEAU STATE COUNCIL ON AIDS

The Plateau State Council on AIDS is comprise of the following:-

a.      The Governor of Plateau State as Chairman;

b.      All Honourable Commissioners of Plateau State;

c.       The Secretary to the Plateau State Governor;

d.      Head of Civil Service of Plateau State;

e.      Executive Chairman State Planning Commission;

f.        Executive Director/CEO of PLACA as Secretary of the Council.

The Plateau State Council on AIDS is the highest decision making body on the control of HIV/AIDS in Plateau State and plays the following roles;

a.      Providing political leadership and advocacy for the prevention and control of HIV/AIDS;

b.      The council facilitate national and international partnership for HIV/AIDS;

c.       Ensuresustenance of funding and advocacy at all levels against HIV/AIDS and

d.      Review the performance of the activities of PLACA and ensure that the Agency complies with the National Strategic Plan with set targets.

THE GOVERNING BOARD OF PLACA

There is no constituted Governing Board at the moment. The provisions of the establishment edict of PLACA; section 5 sub- section (1) on establishment of the Board shall be complied with by the Government when constituting the Governing Board

THE OFFICE OF THE EXECUTIVE DIRECTOR/CEO

                                                  Dr. Francis Ajang Magaji MD, FWACS,FMCOG

He is a specialist in Reproductive Medicine and women Health. Haven qualified as Medical Doctor 2001, Dr. F. A. Magaji became a specialist in obstetrics and Gynecology in 2008 with his admission as a Fellow West Africa College of Surgeon (FWACS). In 2009, he obtained the second Fellowship as a Fellow Medical College of Obstetrician and Gynaecologist (FMCOG). He worked briefly at the Jos University Teaching Hospital (JUTH), Department  of Obstetric and Gynaecology, as specialist obstetrician and gynaecologist until April 2010. Also on hold is his appointment as lecturer I Department of Obstetrics and Gynaecology, University of Jos, Jos, Plateau State of Nigeria. He is currently the Executive Director/ Chief Executive Officer (CEO) and Program Manager Plateau AIDS Control Agency (PLACA).

Dr. F.A. Magaji is to lead the Agency in a proactive, multi-sectoral planning and to coordinate implementation, monitoring and evaluation of all activities directed at combating HIV/AIDS in Plateau State.

The CEO ensures that the Agency;

·        Coordinate, planned and identified multi-sectoral HIV/AIDS activities of the state response;

·        Facilitate the engagement of all tiers of government on issues of HIV/AIDS.

·        Advocates for the mainstreaming of HIV/AIDS interventions into all sectors of the society;

·        Stakeholders participation in the review and development of policies strategies, programs/ activities and periodically updates the strategic plan of the state response programme.

·        Provides leadership in the formulation of policies and sector- specific guideline on HIV/AIDS.

·        Provide support to and document HIV/AIDS research in the state.

·        Mobilized resources (local and foreign) and coordinate its equitable application in the State for HIV/ AIDS activities;

·        Develops its own capacity and facilitates the development of other stakeholders capacity;

·        Provide linkages with the national response on HIV/ AIDS;

·        Monitors and evaluate State HIV/AIDS activities;

·        To ensure that the Agency is managed to the highest and most transparent financial standards;

·        To inquire and motivate the personnel of the Agency to work as a team in order to achieve the objectives of the Agency;

·        To recommend to the Agency for financial decisions regarding employment of personnel for project team, sign off on aid memoirs to the World Bank, and any other donor supported project/ credit to the state;

·        To supervise coordinators or managers of Plateau State Project Team of the World Bank HIV/AIDS Project or other similar credits.

·        To prepare the aide memoirs of the supervision of the World Bank Supervision Missions for signature of the state Governor.

·        To supervise and take over responsibility for the preparation of the Annual work plan for the state program (for approval of the Agency Board), and

·        To be a primary signatory to the Agency accounts (or signatory to Project Accounts where applicable depending on the requirements of the credit/ donor).

UNITS UNDER THE OFFICE OF PLACA’S CEO

a.      LEGAL UNIT:

I.                    To minimize the legal risk of the Agency, and to advise management on the following:-

i.                    Regarding agreements with donor agencies,

ii.                  On lease agreements on premises and equipment;

iii.                On performance contracts with suppliers;

iv.                And other legal issues, especially relating to Agency Bill/ law, bill on discriminate &

v.                  On agreements in respect of international relations, participation and memberships.

b.     INTERNAL AUDIT UNIT.

This is to minimize the financial risk of the states program or Agency,

            FUNCTION:

I.                    To determine the Internal Audit programme for the Agency;

II.                  To implement Internal Audits according to the plan;

III.                To prepare Internal Audit Reports to the Agency CEO for reporting to the Agency Board/ or State Governor;

IV.               To advise on potential risk.

c.      INFORMATION AND COMMUNICATION TECHNOLOGY UNIT.

This is to promote both the role and image of the Agency and implement key communication strategies.

FUNCTION

i.                    To provide information and documents.

ii.                  To render editorial services and develop resource material for the website and publications for marketing the Agency.

INFORMATION TECHNOLOGY UNIT.

This is to provide efficient and effective communication and information management systems for the Agency.

FUNCTIONS:

i.                    To develop and manage a master systems plan for the Agency, including strategic information documents;

ii.                  To manage all information technology needs of the Agency, network, hardware and software;

iii.                To establish and maintain a “help desk” function for all users of the Agency IT system.

MANAGEMENT OF PLACA

The CEO of PLACA together with the Heads of the five established Departments of PLACA shall constitute the Management of PLACA. The established departments are;

a.      Services

i.                    Finance and Administration Department

ii.                  Human Resource Unit

iii.                Financial Unit

iv.                Procurement Unit

b.      Programs

i.                    Strategic planning, M&E, and Research;

ii.                  Care, treatment and support coordination;

iii.                Prevention and behavior change;

iv.                GAC and NACA liaison, private sector and CSO coordination and policy Advocacy and resource mobilization.

Management meetings shall be chaired by the CEO of PLACA or his or her designee, while the Director Finance and Administration shall serve as secretary.

Management meetings called to deliberate on Donor supported project/ credit and with PFMU component, shall have the Head of PFMU or his/ her designee invited to attend.

PLACA operates in collaboration with multi –sectoral stakeholders which include; the Public Sector (Line Ministries, and LACAs), the Civil Society Organization (CSOs) and the Organized Private/Labour Organizations. These stakeholders constitute umbrella institutions/ networks for the implementing organizations. PLACA also collaborates with Development/Donors implementing Agencies on HIV and AIDS operating in Plateau State.

THE DEPARTMENT OF FINANCE AND ADMINISTRATION.

a.      Support, Human Resources and administration unit. This unit is to provide efficient and effective human resources and office management systems for the Agency and other support that is required for the Agency to fulfill its mission.

FUNCTIONS:

I.                    To develop and implement:

Employment policies and procedures

Remuneration and benefits policies

Staff wellness programme.

v.                  To manage labour relations;

vi.                To manage training and staff development programmes;

vii.              To manage personnel records;

viii.            To develop and manage general administrative support policies and procedures for safety and security, transport, registry, reception and switchboard, etc;

ix.                 To provide and manage stationery and office supplies (including generator fuel);

x.                   To attend to cleaning and maintenance of the Agency premises;

xi.                 To provide secretariat services for management meetings, Board meetings and with International Agencies;

xii.               To provide support to the CEO with full range of executive assistance duties including but not limited to screening and prioritizing incoming correspondence; setting and managing priorities and the work flow at the CEO; preparing relevant briefings or backgrounds materials for meetings; routinely preparing correspondence on behalf of the CEO.

b.     PROCUREMENT UNIT.

This unit is to procure quality goods and services for the Agency in a cost effective and timely manner according to approved requisitions.

FUNCTIONS:

I.                    To develop and implement procurement procedures in accordance with State government procedures; and World Bank rates and other Project requirements of donor supported Projects.

II.                  Procure services (technical assistance) and goods.

c.      FINANCE UNIT

This unit is to provide efficient and effective financial systems for the Agency, and provide management with financial information that will aid planning, control and decision making.

1.      Function for financial management:

i.                    To develop and manage:

·                    Accounting system

·                    Management of donor funds/ credit

·                    Billing of debtors

·                    Payment of creditors

·                 Disbursement of government special allocation, budget line in the government budget and donor funds guarantee, indemnities and surety ships.

·                    Acquisitions policy

·                    Policies for purchasing of goods, property and services.

·                    Financial management procedures;

ii.                  To keep accounts of the entity;

iii.                To liaise with the external auditors

iv.                To regard to Auditor General queries;

v.                  To compile budgets and exercise budgetary control;

vi.                To provide expenditure forecasts;

vii.              To provide cash flow projections;

viii.            To analyze income by source and type;

ix.                 To prepare relevant management reports;

x.                   To maintain records of all funds inflow;

xi.                 To advise management on appropriate banks (s) to use;

xii.               To advise management on investment opportunities;

xiii.             To manage investment assets interests;

xiv.             To prepare relevant bank reconciliation statements and follow up all outstanding issues.

2. Disbursement functions.

This is to effect payment of authorized amounts as and when due to Agency Staff and third parties via;

i.                    Issuance of cheque payments to staff and third parties and;

ii.                  Maintaining a record of all payments.

3. Payroll Function:

Aims is to pay Agency employees the correct remuneration (After taking care of all the applicable deduction (statutory loans)). This is effected by:

i.                    Preparing payroll and pay slips (where applicable)

ii.                  Computing relevant tax (payee) and deductions (social insurance, pension contribution and loans) where applicable.

iii.                Ensuring remittance to relevant authorities.

Asset Management Function:

The aim hear is to safeguard and account for the assets and to ensure effective inventory control mechanisms.

Function:

i.                    To maintain a fixed assets register;

ii.                  To ensure adequate insurance cover;

iii.                To establish re-order levels and maximum/ minimum quantities;

iv.                To maintain record of stores receipts and issues.

5. Financial System & Statutory Accounting Function

The aim is to design and supervise the implementation of the financial procedures, maintain records of transactions in the computerized accounting system and perform finance software administration.

Functions:

i.                    To ensure that financial transactions are genuine, reasonable and properly authorized.

ii.                  To record all financial transactions in the accounting system.

iii.                To prepare external financial reports.

THE DEPARTMENT OF STRATEGIC PLANNING, RESEARCH,MONITORING AND EVALUATION.

The department is to facilitate appropriate HIV/AIDS research, develop and revise the State Strategic Plan and monitor and evaluate the outcome of the reponse.

1.      Strategic Planning Function:

The purpose is to develop and periodically update the Strategic Plan of the State response programme.

Functions:

i.                    To conduct a significant analysis;

ii.                  To organize and facilitate strategic plan development meetings;

iii.                To organize sensitization meetings with stakeholders for comments;

iv.                To arrange and facilitate the workshop for finalization and adoption of the plan;

v.                  To disseminate and follow up on the popularization of the plan;

vi.                To periodically review the plan

2.      Research Function:

The purpose is to establish mechanisms to support HIV/AIDS research in the State.

Function:

i.                    To map the resources of research institutes, Universities, etc;

ii.                  To identify and prioritize research needs in consultation with stakeholders;

iii.                To assess institutional capacity and gaps in research;

iv.                To develop a plan to support the need for research;

v.                  To ensure dissemination of research results.

3.     Monitoring & Evaluation functions:

The aim is to monitor and evaluate all HIV/AIDS activities.

Function:

i.                    To collect, collate, analyze and document M&E data/ finding o HIV/AIDS;

ii.                  To carry out M&E needs assessment;

iii.                To develop an M&E results frameworks;

iv.                To coordinate stakeholders requirements for M&E;

v.                  To periodically evaluate M&E programme;

vi.                To collate, analyze and disseminate M&E data;

vii.              To setup a resource centre for HIV/AIDS.

Department of care, treatment and support (CTS) coordination.

The purpose of is to facilitate the engagement CTS department of states and local Governments in Plateau State on issues of HIV/AIDS and to coordinate planned and identified care, treatment and support multi-sectoral HIV/AIDS activities in Plateau State.

1.     Functions of CTS.

i.                    This identify and prioritize care, treatment and support institutions to engage and coordinate same;

ii.                  To advocate for greater involvement and commitment by the 17 LGAs arms of Government, Plateau State Ministries and Departments in care, treatment and support activities.

iii.                To provide support to the Plateau State Government to manage the process of engagement, development of frameworks and guidelines for sectoral activities, development of TORs, workplans, budgets and mobilization of resources within Ministries and Departments.

iv.                To identify and provide technical assistance for the development of Plateau State care, treatment and support sectoral workplans;

v.                  To identify and provide assistance for implementation of the identified planned activities.

vi.                To receive reports, comment on planned activities;

vii.              To receive reports, comment on them and recommend funding;

viii.            To organize and conduct annual and other review meetings, respond, share and compare experiences of Plateau State Ministries and Departments on issues relating to care, treatment and support.

2. Health Sector Function:

Aim to facilitate the coordination of all activities relating to Plateau SMOH and other health institutions (including health related professional bodies).

Functions:

i.                    To maintain a single point contact in the Agency for thePlateau SMOH and other health institutions;

ii.                  To facilitate and convene committees and working groups in the Agency to deal with complex issues and multi-facet activities with the Plateau SMOH and other health institutions;

iii.                To keep the Plateau State Programme Manager informed, in an integrated manner, on relations with SMOH and other health institutions;

iv.                To ensure that all agreed reports are submitted by the Plateau SMOH and other health institutions on time;

v.                  To manage Agency’s side of the externally funded projects to Plateau SMOH.

DEPARTMENT OF PREVENTION AND BEHAVIOUR CHANGE.

This department is to facilitate the engagement of Plateau State MDAs and Local Government on issues of HIV/AIDS and to coordinate planned and identified prevention and behavior change communication (BCC) multi-sectoral HIV/AIDS activities in Plateau State;

Functions:

i.                    To identify, advocate and prioritize, prevention and BCC institutions to engage and coordinate same;

ii.                  To advocate for greater involvement and commitment by the various LGAs, arms of Plateau State government, Plateau State ministries and departments in prevention and BCC activities;

iii.                To collaborate with state government to manage the process of engagement, development of frameworks and guidelines for sectoral activities, development of TORs, workplans, budget and mobilization of resources within Ministries And Departments on prevention and behavior change;

iv.                To identify the BCC and prevention need and provide technical assistance for the development of Plateau State prevention and BCC sectoral workplans;

v.                  To identify the need and provide assistance reports, comment on them and recommend funding;

vi.                To organize and conduct annual and other review meetings, respond, share and compare experiences of Plateau State ministries and departments.

1.     PREVENTION FUNCTION:

This is aim at supporting the implementation of prevention policies and programmes in Plateau State.

i.                    Provide support to community mobilization for planned activities in the Plateau State;

ii.                  Develop community mobilization plans and support implementation of community mobilization activities;

iii.                Develop key prevention indicators and tools in collaboration with M&E unit.

2.     BCC FUNCTIONS

This is aim at supporting the implementation of key Behavior Communication policies and programme in Plateau State

i.                    Inaugurate and coordinate a BCC committee in Plateau State;

ii.                  Provide support to BCC committee;

iii.                Develop operational plans;

iv.                Provide support for capacity building, Technical Assistance to implementing agencies and organizations;

v.                  Develop BCC monitoring indicators and tools in collaboration with M&E unit.

DEPARTMENT OF GAC & NACA LIAISON, PRIVATE SECTOR & CSO COORDINATION & POLICY/ ADVOCACY & RESOURCE MOBILIZATION.

A.     LIAISON UNIT

i.                    Plateau State Government liaison

The aim is to facilitate the engagement of Plateau State and the 17 local governments in Plateau State on issues of HIV/AIDS and to coordinate planned and identified multi-sectoral HIV/AIDS activities of government as a part of the Plateau State response.

FUNCTIONS:

i.                    To identify and prioritize 17 LGAs of Plateau State, Departments, Ministries and arms of government to engage and coordinate same;

ii.                  To advocate for greater involvement and commitment by the 17 LGAs in Plateau State , arms of Plateau State government, and Plateau State ministries and departments.

iii.                To identify and provide assistance for implementation of the identified plan activities;

iv.                To receive reports, comment on them and recommend funding;

v.                  To organize and conduct annual and other review meetings, respond, share and compare experiences of Plateau State Ministries and Departments;

vi.                To maintain a single point of contact in the Agency for Plateau State ministries;

vii.              To facilitate and convene committees and working groups in the Agency to deal with complex issues and multi-facet activities with Plateau State ministries;

viii.            To keep the CEO informs; in an integrated manner, on relations with Plateau State ministries;

ix.                 To ensure that all agreed reports are submitted by Plateau State  ministries on time;

x.                   To manage Agency’s side of the externally funded (WB, etc) projects to each of Plateau State ministries.

2. NACA LIAISON FUNCTION

This is aim at facilitating regular collaboration and engagement with NACA.

Functions:

i.                    To maintain a single point of contact with NACA in the Agency;

ii.                  To ensure hitch free access of the coordination support for Plateau State;

iii.                To keep the CEO informed, in an integrated manner, on relations of the agency with NACA;

iv.                To ensure that all agreed reports to NACA and partners are timely prepared and submitted to NACA and appropriate authority/ partners.

3.     LGA- Government Liaison Function

Aim at facilitating the coordination of all activities relating to the 17 LGAs, in Plateau State and their LACAs.

Functions.

i.                    To maintain a single point of contact in the Agency for the 17 LGAs and their LACAs in Plateau State;

ii.                  Top facilitate and convene committees and working groups in the Agency to deal with complex issues and multi- facet activities with the 17 LGAs and their LACAs;

iii.                To keep the 17 CEO informed in an integrated manner on relations with 17 Local Governments and thier LACAs in Plateau State;

iv.                To ensure that all agreed reports are submitted by the LACAs in on time Plateau State;

v.                  To manage the Agency’s side of the externally funded (WB, etc) projects to each of the 17 LACAs in Plateau State.

B. POLICY UNIT

1. Policy Advocacy Unit

This unit is to provide leadership in the formulation and dissemination of sector specific policies and guidelines on HIV/AIDS and training materials, IEC and courses, provide and support advocacy of sector specific guidelines.

Functions

i.                    To initiate and maintain dialogue and debate on HIV/AIDS policies;

ii.                  To conduct sectoral guidelines situational analysis;

iii.                To maintain and complete the currency of the Plateau State policy on HIV/AIDS;

iv.                To facilitate sensitization workshops, develop procedures for sectoral guidelines development and disseminate reports.

v.                  To advocate the need for guideline development to sectoral leaders and determine technical assistance needed.

vi.                To develop a workplan for the Agency on progress and technical assistance indicators.

2. Technical Support & Policy Information

The purpose is to facilitate Technical support and standardization of guidelines related to HIV/AIDS and to provide information on HIV/AIDS policy and guidelines for Plateau State.

Functions:

i.                    To establish technical expert pools for support and technical assistance stakeholders within Plateau State;

ii.                  To facilitate the setting of criteria and standards by expert committees of technical experts.

iii.                To facilitate the provision of needed technical assistance to relevant sectors and stakeholders;

iv.                To establish and maintain a ‘library’ of approved Plateau State guidelines for every facet of HIV/AIDS in all sectors and to initiate retrieval of documentation for all sectors.

v.                  To collate sectoral guidelines and establish and regularly update a data base guidelines.

3. Capacity Development

The purpose is to facilitate and provide standards for the development of PLACA and other stakeholders’ capacity.

Functions

i.                    To assist identified institutions and major stakeholders in Plateau State to develop specific training materials, IEC materials and courses relating to HIV/AIDS;

ii.                  To develop guidelines for assessing and providing capacity building (training, support/ information, equipment infrastructure, etc) to relevant partners;

iii.                To facilitate linkages and exposure to relevant partners and collaborators;

iv.                To identify the needed available resources for capacity building  and establish a database of resources (training courses, printing and electronic material etc); and

v.                  To review outcomes and values of skills gained.

C. Resource Mobilization Unit.

1. Program Marketing

This is aim at identifying potential Donor and manage the process of securing resources.

Functions;

i.                    To identify sources of potential funds and mechanisms and procedures for accessing the funds;

ii.                  To advise on the process of fund allocation/ dissemination to applicants;

iii.                To communicate procedures for reporting by applicants and to funders;

iv.                To motivate for the release of resources by Plateau State government; and

v.                  To establish proactive interactions with donors to avoid ad-hoc actions in Plateau State by donor agencies.

2. Program Development and Resource Application

Function

The aim is to identify resource gaps and facilitate the development of appropriate proposals for funding and to develop procedures to account for resource distribution for Plateau State Response.

Functions:

i.                    To facilitate the conducting of needs assessments in sectors;

ii.                  To facilitate the development of funding proposal to potential donors;

iii.                To establish mechanisms for prioritizing allocation of funds;

iv.                To map the allocation of resources to monitor how funds are applied to the Plateau State Response; and

v.                  To establish a mechanism for tracking Plateau State government fund allocation.

D. Private Sector and Civil Society Organizations Coordination Unit.

1. Civil Society

The aim is to advocate for the mainstreaming of HIV/ AIDS interventions into all sectors of Civil Society and to coordinate planned and identified HIV/AIDS activities in Civil Organization of Plateau State Response.

Functions:

i.                    To identify and classify sectoral stakeholders;

ii.                  To determine sector base intervention opportunities, options and priorities;

iii.                To advocate for HIV/AIDS with key officials to appropriate Civil Society role-players;

iv.                To identify and provide support to manage the process of engagement, develop TORs, workplans, budgets and allocateresources available through the Agency;

v.                  To identify and provide Technical Assistance for the development of workplans;

vi.                To identify and provide assistance for implementation of the identified planned activities;

vii.              To receive reports, comment on them and authorize funding;

viii.            To organize and conduct annual and other review meetings to respond, share and compare experience.

2. Private Commerce & Industry

The purpose is to facilitate the coordination of all activities relating to the private commercial sector (business owners/ employers, labour, professional bodies etc)

Functions

i.                    To maintain a single point of contact in the Agency for the commercial sector;

ii.                  To facilitate and convene committees and working groups in the Agency to del with complex issues and multi-facet activities with the commercial sector;

iii.                To keep the CEO informed, in an integrated manner on relation with medium and large sized businesses;

iv.                To identify and provide support to manage the process of engagement, develop TORs, workplans, budgets and allocate resources available through the Agency;

v.                  To identify and provide Technical Assistance for the development of workplans;

vi.                To identify and provide assistance for implementation of the identified planned activities;

vii.              To receive and conduct annual and other review meetings respond, to share and compare experiences.

3. Major National & International Civil Organization Function

The purpose is to facilitate the coordination of all activities relating to the major civil organizations (international, national, state, local government etc)

Functions:

i.                    To maintain a single point of contact in the Agency for Civil Society Organizations;

ii.                  To facilitate and convene advisory committees and working groups in the Agency and with external role-players (HAF) and (NAF) to deal with complex issues and multi-facet activities with Civil Organizations.

iii.                To keep the CEO informed, in an integrated manner, on relations with Civil Organization;

iv.                To identify and provide support to manage the process of engagement, develop TORs, workplans, budgets and allocate resources available through the Agency;

v.                  To identify and provide Technical Assistance for the development of workplans;

vi.                To identify and provide assistance for implementation of the identified planned activities;

vii.              To receive reports, comment on them and authorize funding;

viii.            To organize and conduct annual and other review meetings and technical reviews to respond share and compare experiences.

Project Manager

World Bank and other donor supported projects will be managed by a coordinator Project Manager as per the requirements of the donor. Any of the qualified departmental heads or Agency staff meeting the qualifications specified by the donor can serve as the project coordinator or manager but will be reporting to the CEO of PLACA.

The PM is the Team Leader who ensure that set priorities for action under the HPDP II by all project team are well coordinated, implemented, financed, monitored and reports come in as at when due.

Project Accountant & Project Internal Auditor

They are responsible for ensuring compliance with government and World Bank financial guidelines and disbursement handbook.

OPERATIONS OF PROJECT TEAM

The Project Team of World Bank HPDP II Project is made up of six key officers selected by the Plateau AIDS Control Agency (PLACA) to serve as the implementing aim of the World Bank and HPDP II Project.

The key officers and reporting lines are as outlined below:

1.     Project Manager (PM)

This is the Team Leader (TL) he or she reports to the Executive Director of PLACA who in turn reports to the Board.

2.      Monitoring and Evaluation Officer;

3.      Project Accountant;

4.      Procurement Officer

5.      Project Internal Auditor

All report to the PM of TL; these officers are mainstream within the fire Departments of PLACA reporting to their Directors and also to PM and TL on HPDP II Project.

Monitoring and Evaluation Officer.

The officer is to provide a systematic and timely tracking of World Bank activities and give Research Technical support on HIV.AIDS.

Community Mobilization Officer.

The officer is to manage and monitor use of the HAF funds given to NGOs and CSOs, initiate and update database of partners working in Plateau State identify potential donors for project funding opportunities and engage with CSOs/ CBOs, CCEs staff and network members benefiting from the World Bank credit so as to identify challenges and provide technical assistance as required.

Procurement Officer.

The officer provides guidance for all procurement activities under the project works, goods and services (including training) of PLACA, NGOs and CBOs governed by the World Bank procurement guidelines.